Attaching documents

An expiry date without the document that backs it up is half the job. Kimori lets you attach files to a register or directly to a deadline: the insurance certificate on the “Insurance” deadline, the inspection report on the “Roadworthiness test” deadline.

You need to have connected a cloud space first — Google or Microsoft.

Two ways to add a document

• Upload a file from your computer or your phone: Kimori files it in your cloud space and puts it away for you.
• “Choose from my space”: your provider’s picker opens, you point to a document already there, and Kimori attaches it where it sits — nothing is copied or moved.

The second way is the right one when the certificate has been sitting in your Drive or your SharePoint for months: no need to upload it a second time.

Where your files go

Into your Google Drive or your OneDrive, filed automatically:

Kimori / <register> / <deadline> / your-file.pdf

You have no folders to create: the tree builds itself. And the files remain readable from your cloud space without going through Kimori. A document you merely pointed to does not move: it stays where you had filed it.

Kimori stores only a link

The file is uploaded straight from your browser to your cloud space. Kimori keeps only a reference, never a copy.

OneDrive does not accept every character

The characters " * : < > ? / \ | are forbidden in OneDrive and SharePoint file and folder names. Kimori therefore replaces them automatically when it builds the tree — a register “Inspection 6/12” yields the folder “Inspection 6 12”. The register’s name inside Kimori is left untouched.

Personal space or shared space

By default, everyone files into their own space — which has a consequence: your colleagues can see that a document exists, but cannot open it if it sits in your personal Drive or OneDrive.

If your organisation uses Google Workspace or Microsoft 365, an administrator can designate a shared document space: all new documents are then filed there, and the whole team has access. See The shared document space.

When a file disappears

Kimori checks the state of your files and flags it. What it can tell you depends on what the provider answers:

Space	Label	What happened
Google	trashed	The file is in your Drive’s bin. Restore it from Drive to reach it again.
Google	deleted	The file no longer exists. Only the reference remains — remove it with the cross.
Microsoft	unavailable	“This file is no longer reachable in your cloud space: it has been moved, put in the bin or deleted.”

The message is vaguer on the Microsoft side because its programming interface is vaguer too: it answers “not found” without saying why. Rather than guessing on your behalf, Kimori tells you what it knows — start by looking in the bin.

Removing a reference does not delete the file

The cross detaches the document from the deadline within Kimori. The file itself stays intact in your cloud space. To delete it for real, go through Drive or OneDrive.

Each document also shows who added it — useful when several people feed the same register.