Members and roles

Each organisation has its own space: your registers are visible only to the members you have admitted.

Two roles

Role	What they can do
Administrator	Everything, including inviting members, naming the owner of a register or a deadline, allowing external email addresses, editing company information and managing the subscription.
Member	Consult and manage registers and their deadlines, and set alerts aimed at recipients that are already allowed.

Whoever creates the organisation is automatically its administrator.

Your organisation will always keep an administrator

Kimori refuses to demote the last administrator: the operation is blocked until someone else has been promoted. So it is impossible to end up with a workspace nobody can administer.

Who owns a deadline?

Every register and every deadline has an owner: by default, whoever created it. That owner is what alerts set on “the deadline owner” aim at — the setting offered by default. See Alerts and reminders.

An administrator can hand that responsibility to another member, through the Owner field on the register’s or the deadline’s form. A member can neither offload a deadline nor assign it to a colleague: how work is shared out is an organisational decision, and it rests with the administrator.

The owner is visible to everyone

If you are not an administrator, the field is still shown: you can see who carries the deadline, without being able to change it.

Inviting someone

You enter their email address and they receive an invitation. Until they accept, the invitation stays visible in the list and you can revoke it.

Domain-based joining

If your organisation uses Google Workspace, you can let colleagues request access directly, without a named invitation. An administrator then sees the request and approves or declines it.

Joining is based on the Google domain, not on the address entered

Only accounts genuinely attached to your Google Workspace domain can use this. Typing an address that looks like your company’s is not enough — which is precisely what makes the mechanism safe.

On the Microsoft 365 side, invitations remain the way

It is Google that vouches for a Workspace account’s domain, and Kimori relies on that. A Microsoft 365 account does not open this shortcut as things stand: invite your colleagues by name, as above.

Removing access

An administrator can detach a member at any time. The registers and deadlines they created stay with the organisation.

Remember to reassign the deadlines they owned: otherwise they stay in the name of someone who has left the team, and alerts set on “the deadline owner” keep pointing at them.