Allowed recipients

Kimori alerts can only warn two categories of people: members of your organisation, and external addresses entered in this list. Any other address is refused.

It is an allow-list: whatever is not on it receives nothing.

Why a list rather than free typing

Previously, any user could type whatever address they liked into an alert. That sounds convenient, but it means a deadline — its title, the name of the register carrying it, its date — could go to any mailbox at all, including through a simple typo.

By centralising allowed addresses, you decide once and for all who, outside the company, may receive information about your deadlines.

Adding an address

1. Open Settings from your account menu.
2. Go to the Allowed recipients section.
3. Enter the email address, then a name — optional, but recommended.
4. Click Add.

The name is what appears when picking the recipients of an alert: “Durand & Co” is spotted far quicker than contact@durand-co.com in the middle of a list.

Administrators only

A member who is not an administrator sees the list but can neither add to it nor remove from it. They pick their recipients among what is already allowed.

Same principle as the “due soon” thresholds: what commits the whole organisation is set in a single place.

A shortcut from the deadline form

An administrator need not go through Settings to allow an address at the moment they need it: the “Add an address” button at the bottom of an alert’s recipient list does the same thing, and ticks the new address straight away. See Alerts and reminders.

No need to enter your colleagues

Members of your organisation are already offered as recipients, without going through this list. Kimori in fact refuses to add a member’s address to it: that would be a duplicate, and the entry would not follow their address changes.

So this list is only for people outside: client, accountant, broker, subcontractor, employee without an Kimori account.

Removing an address

The delete button at the end of the row takes the address off the list.

Removal stops reminders in flight

A removed address is no longer allowed: every alert that designated it stops writing to it at once, including long-standing ones set on distant deadlines. You do not have to revisit the alerts one by one — but nobody will be told that this address no longer receives anything.

Before you confirm, Kimori tells you how many deadlines use this address. Take the time to read that number: it is the exact measure of what you are about to interrupt.

The check happens at every sending, not only when the alert is set. That is what makes removal immediate and free of blind spots.

Addresses carried over from your older alerts

If your organisation was already using external addresses in its alerts before this list existed, they were entered automatically, under the name “Reprise — alerte existante”. Your running reminders therefore carried on without interruption.

You can keep them as they are, or sort them out: remove those no longer in use, and enter the others again under a more meaningful name.