Understanding deadline statuses

Every deadline permanently displays one of these four statuses.

Status	What it means
Up to date	The expiry date is still far off. Nothing to do.
Expiring soon	The deadline is approaching. Time to act.
Expired	The date has passed.
No date	The deadline exists, but no expiry date has been entered.

There is nothing for you to update

The status is never “saved”: Kimori recalculates it every time it is displayed, from the expiry date. So you will never see a stale status, and there is no box to tick to “refresh” anything.

When does a deadline become “expiring soon”?

It depends on its criticality. Each level has its own alert threshold: a critical deadline shows up under “Expiring soon” far earlier than a simple piece of information.

Criticality	Becomes “expiring soon”
Critical	120 days before expiry
Important	90 days before expiry
Info	30 days before expiry

The level you pick on the deadline itself is what decides. An insurance policy marked “critical” will therefore surface four months ahead, while an internal note marked “info” waits until the final month — without cluttering your dashboard in the meantime.

These three thresholds are adjustable

An administrator can change them for the whole organisation under Settings › “Due soon” threshold. The values above are the ones offered by default. See Setting the “due soon” thresholds.

The change applies immediately, to all your existing deadlines: since the status is recalculated on every display, there is nothing to redo.

The status governs display only

These thresholds change the colour of a deadline and when it surfaces in your lists. They send no email. When you actually get warned by message depends on the alerts you set, which are configured freely, deadline by deadline.

Why a deadline with no date?

Useful when you know a document exists but do not yet have the date to hand. The deadline stays visible on its register, without cluttering your alerts.